There are many instances in which people wish to come before Council to raise concerns or address issues they feel are of importance to the community. Such an appearance before Council is called being a “delegation”.
People wishing to make such an appearance must submit their request in writing. Please fill in the Request to Appear as a Delegation form and submit the completed request to:
Corporate Officer c/o Doreen Dery, City of Prince George
1100 Patricia Boulevard
Prince George, BC V2L 3V9
Guidelines for Presentations
Requirements of the Request
Requests for an opportunity to make a presentation to Council are to be received by the office of the Corporate Officer not later than noon on the Tuesday immediately prior to the Council Meeting you would like to attend.
Requests for making a presentation are to be in writing and must include:
- Who the person / group is
- A brief description of the topic of the presentation
- Which meeting you would like to attend
- What are you asking Council to do for you (ie. letter of support, etc.)
Documentation & Equipment for the Presentation
All documentation, powerpoint presentations, etc., that will be used during the presentation are to be delivered to the office of the Corporate Officer not later than noon on the Tuesday immediately prior to the Council Meeting where the presentation will take place. If there are any further requirements for the presentation, please notify the office of the Corporate Officer by that time so arrangements can be made.
Time Allotted for Presentations
All presentations are to be kept to a maximum of 10 minutes. This allows ample time for Councillors to ask questions of the presenters, while leaving enough time to deal with all other items on the agenda.
Confirmation of Your Request
On the Wednesday morning prior to Council Meetings, staff has an agenda-setting meeting where all presentation requests, reports, and correspondence are reviewed to ensure that a Council Meeting is the appropriate way to handle them, and to ensure there is adequate time to get through all of the business at hand during the Council Meeting. After the Wednesday morning meeting presenters will be contacting regarding the disposition of their request.
At the Meeting
Once you have been granted a delegation before Council, you will be taking part in a formal occasion at which Council conducts the official business of the City. As such, a high level of decorum is expected, both of the delegates before Council and of members of Council and senior staff in attendance.
The Mayor (or Acting Mayor) is the chairperson of the meeting, and all comments are to be directed to the chairperson. It is appropriate to address the chairperson as Your Worship or Mayor Green (or the appropriate name of the Acting Mayor). If you have an occasion to address others in Chambers, it is appropriate to address them as Councillor ________ or, if addressing staff, Mr. or Ms. ________.