Council’s role at a public hearing is to listen to the public. Council will not debate or challenge the comments but may ask questions of an individual speaker or Administration for clarification.
The Public Hearing is an opportunity for your views to be heard. No person should feel discouraged, intimated or be prevented from presenting their view. Decorum must be maintained at all times. Inappropriate language, outbursts, criticisms, or generalizations aimed at an individual or group will not be tolerated.
Any written materials and submissions considered by Council at the hearing will be available for review by the public during the hearing, and anyone wishing to comment on the content of those materials or submissions may do so.
You may voice your concerns, support, or opposition when the Chair calls for representations from Members of the Gallery. The Chair will determine the order of speakers.
Members of the public will be asked to provide their name and address for the record of the public hearing. If an individual is speaking on behalf of another person or organization, they will be asked to identify the name of that person or organization and confirm that they have appropriate authorization to speak on their behalf.
- The Chair may implement a Speakers’ List where you may register your name in advance of the hearing.
- If a Speakers’ List is implemented, speakers will be called in the order that their name appears on the list.
- The list will be made available when Council Chambers opens to the public before the start of the regular Council meeting.
- Pre-registration is not permitted.
- A person wishing to speak for a second time must re-register their name at the end of the list, and will be called in the order that their name appears on the list.
Where a Speaker’s List is not used and/or the names on the list have all had opportunity to speak, the Chair will call three times, as a final invitation for the public to speak during the hearing.
An initial submission for all speakers is limited to 15 minutes.
After all speakers have been heard for the first time, a speaker may speak for a second time with new information.
A second and further submission for all speakers is limited to ten 10 minutes.
If a speaker wishes to use a PowerPoint or other electronic media during their presentation, they must submit it to City staff in advance of the hearing. Electronic presentations without prior notice and submission will not be accommodated, however, a printed copy may be provided to Council for review and consideration.