Update on Actions - July 26, 2021
On January 25, 2021, Mayor Lyn Hall provided a statement to the community in light of the cost over-runs that had been experienced during construction of the George Street Parkade between City Hall and Queensway.
The Mayor outlined various actions that Council had initiated. Following is the list of these actions along with an update and link (where possible) to a relevant Council report or news release. This page will be updated regularly, in order to provide the most up-to-date information.
1. Reduce City Manager's Budget Amendment Authority
Council has reduced the City Manager’s delegated authority to amend project budgets to five per cent of the project budget, up to a maximum of $100,000 per project.
This was approved by Council On November 23, 2020. The report is item F.1 of the meeting agenda:
Subsequently, Council has moved to enshrine this amendment authority into a bylaw, rather than as a policy, to provide for a more effective process and enhance transparency. First three readings of the bylaw were granted on July 26, 2021.
See item E.1 of the agenda.
2. Regular Council Review of Budget Amendments
Council will review budget amendments that have been approved under the City Manager's delegated authority once every three months.
Budget amendments were presented during the Council meeting on April 26, 2021. See Item D.3 on the agenda:
Budget amendments approved by the Acting City Manager during the first three months of 2021 were also presented during the April 26 meeting:
A report about the use of the Acting City Manager’s delegated authority is on the April 26, 2021 agenda at item D.4:
3. External Project Management for the YMCA daycare
Colliers Project Leaders has been retained by the City to provide project management for the downtown YMCA daycare project, which is otherwise being funded entirely from grant funding received from the Province of BC and the Union of BC Municipalities.
The Colliers contract amount is identified in the Procurement Quarterly Report presented to Council during the April 26, 2021 meeting:
The City has also issued two news releases about the project: one when it was first announced and another when construction began:
4. External Project Management for Future Capital Projects
The City is exploring external project management services for other impending significant capital projects, especially when internal capacity/expertise is limited or not available.
5. Review of City Capital Project Management Process
An organizational project management review was recommended by Acting City Manager, Walter Babicz, during the April 26, 2021 Council meeting. See item D.5 in the Council Agenda for the report and information on project management from the BC Auditor General for Local Government:
This recommendation was approved by Council. The City also issued a news release following Council’s approval:
6. Internal and External Audits of Capital Projects
As indicated in item 5 above, the City is undertaking a review of its capital project management process. This review will inform decisions about capital project audits.
7. Independent Legal Review of the Parkade Project
Council retained Young Anderson, Barristers and Solicitors to fully understand where the parkade project went wrong and why, and to provide recommendations for processes to minimize the risk of something like this happening again.
The legal review was publicly released on June 4, 2021 to provide direct public access to the information.
8. Legal Review of Delegated Authority & Finance Guidelines
This has been incorporated into the legal review identified in item 7 above.
9. New Whistleblower Policy
A whistleblower policy ensures all city employees and elected officials have a clear, confidential roadmap to bring concerns forward.
A draft policy is being developed and will be brought to Council for its consideration at a future open meeting. All Council policies are approved at public meetings.
The full text of the Mayor's statement to the community is available on the City website and a recording of the Mayor's message is available on the City's YouTube channel.
- View links to meeting agendas, reports, and meeting summaries, as well as information on how to communicate with members of Council.
- Learn about new infrastructure and developments downtown, as well as initiatives related to health, well-being, and safety.
- Provide input into City operations, find out about public hearings, and volunteer.
- Developed for Talktober 2019, this page outlines Prince George's historical development and how it affects infrastructure today.
The parkade project was a catalyst to bring additional housing to the downtown core and free up surface parking lots for development. This aerial image illustrates recent City initiatives in the downtown, as well as several large private sector developments.