Request to Appear as a Delegation

Type(s)
Mayor and Council

About

Guidelines regarding delegations are established by the City of Prince George Council Procedures Bylaw which states that requests to make a presentation at a Council meeting must be submitted in writing using the prescribed form at least two (2) weeks before the proposed City Council meeting.  An application to speak as a delegation at a City Council meeting may not be approved, or the topic may be referred to an administrative department for a response, based on the subject matter.  You will be notified by Legislative Services regarding the outcome of your application.

Delegation Guidelines

  • Presentations are limited to a maximum of ten (10) minutes, regardless of the number of presenters.
  • No more than two (2) speakers per delegation is recommended.
  • All presentation materials should be provided to Legislative Services by the deadline provided to you (usually by 12:00 p.m., two Wednesdays prior to the requested meeting date). Please supply presentation materials in PDF format for display in Council Chambers.
  • The requested meeting date will be confirmed by Legislative Services staff, if approved and available. Note: delegations are limited to two (2) per Council meeting.

  • If your delegation is to request funding or financial support from Council, you will be contacted by City staff to discuss this request. When a request aligns with criteria established for one or more of the City’s existing funding streams, you will be advised of application processes and intake deadlines. When a request does not meet existing criteria or is time-sensitive and cannot be considered during regularly scheduled grant intakes, a staff member will advise on potential next steps. 

Other Important Requirements

  • Presentations must not be for the purposes of personal, professional or pecuniary benefit.
  • Delegations are not permitted to address City Council on the following topics: a bylaw for which a public hearing has been scheduled or held, Official Community Plan applications; Rezoning applications; Development Permits/Development Variance Permits, Temporary Use Permits, and matters related to a legal action involving the City.  Refer to Section 7 of the Council Procedures Bylaw for a complete list of subject matters that are not permissible for delegations.

Helpful Presentation Suggestions

  • Delegations are generally scheduled as one of the first items of business at a Council meeting, therefore, arrive in advance of the meeting start time and identify yourself to the Deputy Corporate Officer upon arrival.
  • Be prepared. Have a purpose and support your position with facts.
  • Direct your presentation to Members of Council and communicate through the Chair/Mayor
  • Be prepared to answer questions from Council.
  • Be courteous, respectful and polite.
  • Bring at least 12 copies of any materials you wish to provide to Council that were not previously published in the agenda or provided to Legislative Services.

Submissions via Zoom, Telephone or In Person

  • City of Prince George open Council meetings are public and may be televised, streamed live by webcast, recorded and archived on the City's website for viewing by the public.
  • By attending an open Council meeting or making a delegation presentation you are consenting to the disclosure of any personal information that you provide.
  • Delegation submissions may be provided via Zoom, telephone, or in-person.
  • Please make note of your preferred delivery method on the request form and City Staff will contact you to discuss your request.

Authority

Personal information is collected under the authority of section 26(g) and disclosed under the authority of section 33(2) of the Freedom of Information and Protection of Privacy Act.  For information or questions, contact the City’s FIPPA Coordinator at 250-561-7600 or 1100 Patricia Boulevard, Prince George, BC V2L 3V9.

Learn more information about the collection of personal information under the Freedom of Information and Protection of Privacy Act.

Applicant Information

Presentation Information

Purpose of Presentation and/or Action You Wish Council to Take
Have You Spoken with City Staff Regarding Your Proposed Delegation Topic?

Presentation Date

You can find upcoming Council meeting dates on the Council Calendar.

Delegations are assigned to Council meetings on a first come-first served basis and your requested date may not be available. Legislative Services staff will contact the applicant following the submission of the delegation request to confirm the availability of the requested meeting date and associated deadlines to submit presentation materials.

What is your preferred method of delivery for your delegation presentation?

When presenting remotely via Zoom or telephone, your presentation materials will not be shown at the time of your presentation. If you wish to have your slides displayed during your remote presentation, please arrange for someone to attend the meeting in person on your behalf to advance the slide deck.

Your presentation materials will be available to Council via the online agenda in advance of the meeting.

Will You be Providing Supporting Documentation (PowerPoint, Brochures, etc.)?

All presentation materials and documentation must be provided a by 12:00 p.m., two Wednesdays in advance of your intended meeting date.

What types of materials will be provided?

If you will not be provided presentation materials, speaking notes and a general outline of your presentation must be provided by 12:00 p.m., two Wednesdays in advance of your intended meeting date.