Grants and Financial Assistance

Applicant Eligibility

• Be a registered non-profit organization that is in good standing with and located in the Prince George. Partnerships with a local non-profit may be considered.
  
• Demonstrate financial and organizational capacity to host the event for which funding is sought.
  
• Be in good financial standing with the City of Prince George. Organizations with outstanding receivables with the City are not eligible.
  
• Provide event details including:
  
• Purpose
• Objectives
• Delegate profile
  
• Timelines
• Budget
  

Event Eligibility

• Be a conference, convention, or trade show that takes place over the course of more than one day.
  
• Attract a significant number of out-of-town delegates that require a minimum total of 50 nights of paid accommodation in Prince George.
  

Ineligible Events

• Events that have already occurred.
  
• Events that are not hosted by a non-profit organization that is either located in Prince George or represented by a local resident or residents.
• Funding will not be provided to support conference, convention, or trade show bidding processes.

Additional Criteria

• Be able to document local economic impact.
  
• Be able to provide documentation to verify the number of paid accommodation room nights that result directly from the conference, convention, or trade show.
  
• Demonstrate sufficient organizational capacity to host the conference, convention, or trade show for which funding is sought.
  
• Agree to include the City of Prince George logo on any printed materials, the event website, and social media (where applicable). Exposure must be at the same level or greater than other funders of equal value. Contact the City for logos that meet brand standards.
  
• Agree to provide a minimum of three (3) high-resolution photographs - with required copyright permissions - for promotional/educational use by the City of Prince George.
  
• Agree to provide a final report within 60 days of the event's completion.
  

Other Application Information

• The City of Prince George reserves the right to request additional information at any point during the grant application process.
  
• The City recognises some conferences, conventions, and trade shows may present unique opportunities and challenges that are not addressed by grant requirements. In exceptional circumstances, the City of Prince George may adjust the criteria.
  

Applications will be reviewed to ensure eligibility requirements and additional criteria - as outlined above - are met. The City of Prince George reserves the right to deny funding requests for events that may, in its sole opinion, conflict with community standards.

Funding assistance will be in the form of a sponsorship grant. The grant amount will be determined by the number of paid accommodation room nights in Prince George that result directly from the conference, convention, or trade show.

The following funding guidelines will apply (the City reserves the right to adjust allocations where necessary):

• Up to $500 per event for 50 to 100 total paid accommodation room nights.
  
• Up to $2,500 per event for 101 to 300 total paid accommodation room nights.
  
• Up to $5,000 per event for 301 to 500 total paid accommodation room nights.
  
• Up to $7,500 per event for 501 or more total paid accommodation room nights.
  

If a grant application is approved, successful recipients will receive 50 per cent of the funding before the event. The exact amount of the remaining funding will be determined after the event is complete and the total number of paid accommodation nights used by delegates is confirmed by event organizers. A final report that includes documentation to support the number of paid accommodation nights will be required within 60 days after the event.

Event organizers are responsible for collecting names and addresses of event participants as well as participant consent to share their personal information with the City of Prince George. The City reserves the right to access delegate registration information for the purpose of verifying the total number of paid accommodation nights used by event participants.

Please ensure all grant criteria and eligibility requirements are met before completing the form and all information requested in the application is included at the time of submission.

• Applications are not being accepted for the remainder of 2020 due to the COVID-19 pandemic.